Cancellation fees apply to the entire Expedition booking, including Expedition fare, air add-ons, ground transfers, pre- and post-Expedition hotel and tour packages. If any non-Expedition components are canceled, you will be responsible for any cancellation fees imposed by the airlines, other transportation carriers, other tour and ground operators, and other hotel properties. You are not entitled to any refund, payment, compensation or credit except as otherwise provided in this section. Any refunds will be made directly to the method of payment you used at the time of booking. If a refund cannot be issued back via the original method of payment, then refunds will be returned via wire transfer.

Guests who cancel in writing as set forth below within the dates shown below for any reason, including medical or family reasons, are subject to the following per-person cancellation fees, as applicable:

You hereby agree that losses sustained by QEI and/or Ultramarine Owner in the event of your cancellation would be very difficult or impossible to quantify and that the fees set forth in the below cancellation schedule represent a fair and reasonable assessment as liquidated damages. Since a cancellation likely means a diminished opportunity to sell the same space on other cruises or trips, the cancellation fees below apply regardless of a name change or stateroom resale.

All requests for cancellation must be received in writing. Cancellations cannot be made online.

Future Travel Refund Credits 

If you were issued a Future Travel Refund Credit (FTRC) it is important to note the Cancellation Terms and Conditions for use and booking with an FTRC differs from the above and can be found within the “Future Travel Refund Credit (FTRC) Policy outlined in section 3.1.

3.1     FUTURE TRAVEL REFUND CREDIT (FTRC) POLICY
a.    FTRC  may be redeemed on any Expedition operated by QEI or, for cancellations of Expeditions aboard the Ultramarine, any Expedition operated by QEI and/or Ultramarine Owner, which departs within 1 year of the original impacted Expedition departure date.
b.    The FTRC will be issued in the name of traveler for the amount of the payments  received by QEI as of the time of cancellation in respect of the cruise fare, extra hotel nights, transfer packages and/or adventure options.
c.    No FTRC or any other credit will be given for flights, fees and pre/post packages purchased through QEI and such services are subject to terms and conditions of those service providers. Please contact QEI for details of such and the relevant cancellation charges.
d.    If the rebooked Expedition is more than the FTRC value, the guest must pay the difference.
e.    A FTRC may only be used once and towards one Expedition. Should a Expedition cost be less than the value of the FTRC then any remaining balance can only be used for additional services or ancillary extras relating to the rebooked Expedition provided such are booked a minimum of 7 days prior to the Expedition start day. After this date, the remaining value of the FTRC is forfeited.
f.    The FTRC is combinable with in-market promotions. Exceptions may apply.
g.    The FTRC is 100% non-refundable
h.    The FTRC can only be redeemed against a new booking and cannot be used to pay the deposit to an existing booking, applied to a past booking or a booking that has been paid in full. Any new booking must be on a new Expedition date.
i.    The FTRC cannot be redeemed for cash or cash equivalent
j.    A maximum of 100% of the value of the FTRC can be transferred once to a friend or family member to be used against a new booking. This offer is subject to QEI’s approval prior to creation of the new booking and is subject to that person accepting the Expedition’s then applicable Booking Terms and Conditions when using their FTRC to book the Expedition.
k.    Transfer requests must be made in writing to QEI.  No partial transfers of a FTRC is permitted.
l.    When a guest elects to cancel their Expedition, in order to be eligible for a Future Travel Refund Credit, the guest’s booking file must be in good standing where all payments are up to date as per payment scheduled agreed to at the time of booking. Standard Booking Terms and Conditions will apply for any files that are in arrears (late payments).
n.    In the event of cancellation on files partially paid with cash and FTRC, any remaining cash payments after penalties have been applied are eligible for refund.
o.    If  QEI and/or Ultramarine Owner cancels an Expedition where an FTRC has been used then Standard Booking Terms and Conditions apply save that notwithstanding anything else in those terms a new FTRC will be issued with a new expiration date of 1 year from date of the canceled Expedition and no cash refund in respect of the FTRC element of the booking shall be provided.
p.    In the event of a FTRC issued by error, with an incorrect monetary value or other details incorrect, we reserve the right to void the refund credit and issue a new one and shall have no liability whatsoever in respect of the first refund credit and any decisions made by you in respect of the same.
r.    These FTRC terms shall be governed by the law and jurisdiction in the Booking Terms and Conditions which applied to the original booking in respect of which the FTRC has been issued.
s.    FTRCs are not issued to any party that booked a charter, group, separately negotiated rates and/or terms outside of our public offers or otherwise did not accept the standard Booking Terms and Conditions for their original booking. Please contact your group or charter agent directly.

To protect your investment, QEI highly recommends that you obtain adequate trip cancellation insurance.