Gate 1 Travel FAQs
About My Documents
When will I receive my e-Documents?
Once final payment has been received and processed, documents will be sent via email approximately 21 days prior to the beginning of your tour services.
Can I get paper documents?
Paper documents may be sent upon passenger request. There is a shipping and handling fee of $30 for each set of paper documents.
Paper documents will be delivered between 14-21 business days prior to the beginning of your tour services. In limited instances, a paper voucher/ticket is required by our vendor. In these instances, the costs for shipping and handling will be borne by Gate 1 Travel.
How do I access and print my documents?
Your documents may be accessed by following the instructions in the notification email. These include signing into your account with Gate 1 Travel using your email and password via https://www.gate1travel.com/res/
Do I receive anything else with my e-documents?
No. Gate 1’s e-document package includes (where appropriate) all local contact details, daily itinerary, airline e-ticket information, service vouchers, and travel tips and represents everything you require to complete your trip.
How do I know where to find my airline ticket?
With few exceptions, airline tickets are issued electronically. The airline confirmation number and ticket numbers stated in your documents represent your airline “ticket(s).”
About Entry Visas
If I need one, who is responsible to obtain my visa?
You are responsible for obtaining the proper travel documents for the destinations on your itinerary, including to have a passport valid for at least 6 months from the date of departure and a visa if required. Please check the information at www.gate1travel.com/visas/ for the specific country/region you are visiting for more details.
IMPORTANT: Passengers who are not U.S. citizens must check with the respective consulate or a visa agency to determine what personal identification is required. Passengers who enter, leave and then re-enter the same country on their itinerary should check if they require a double-entry visa. Passport applications are available at most U.S. Post Offices, as well as at regional Passport Agencies.
What is meant by the term “visa”?
A visa is a special permission granted to an individual to enter a foreign nation. Many nations require individuals to be approved for travel within their borders. This is something that is required in addition to a valid passport. Visa requirements vary based upon the country/ countries to be visited and your nationality.
How do I know if I need a visa?
For a complete list of visa requirements for US citizens and contact information for non-US citizens, please visit: http://www.gate1travel.com/visas/. Should you require a visa and prefer to use a visa service, contact details are provided at the same link.
How do I obtain a visa?
A visa may be obtained by contacting a visa service or by contacting the embassy or consulate of the nation you are visiting prior to departing your home country. Please find contact information here: http://www.gate1travel.com/visas/
How much does a visa cost?
There will be a cost associated with utilizing a visa service and also with approaching the embassy or consulate directly to obtain a visa. These costs often change with little notice. We recommend that you contact the appropriate embassy or consulate directly for the most up to date information. Please find contact information here: http://www.gate1travel.com/visas/
About Optional Tours
What are optional sightseeing tours?
Optional tours are offered to travelers interested in additional sightseeing, meals or activities to supplement the included components of our tours. You may choose to participate in some, all or none of the optional tours which are priced individually. Complete descriptions and prices are listed with each program on our website.
When can I add optional tours?
Optional tours are available for purchase any time up to one week before departure.
Can I purchase optional tours locally?
Yes, when traveling on an escorted tour, optional tours may be purchased locally from the Tour Manager. However, Gate 1 cannot guarantee the rate and availability of these services when purchased locally. Tours purchased locally are subject to current exchange rates and may cost up to 10% more.
Can I add optional tours for only select individuals on my reservation?
Yes. For assistance, please call Gate 1 Reservations.
About Trip Protection (Insurance)
When can I purchase Trip Protection?
Travel Protection can be purchased any time prior to or with your final trip payment. Once your reservation is paid in full, Travel Protection is no longer available.
When is Trip Protection active?
Travel Protection coverages (except Pre-Departure Trip Cancellation and Post Departure Trip Interruption) will take effect on the later of 1) the date the plan payment has been received by the Policyholder; 2) the date and time you start your Covered Trip; or 3) 12:01 A.M. Standard Time on the Scheduled Departure Date of your Covered Trip.
Can I add Trip Protection for select individuals on my invoice?
Yes. For assistance, please call Gate 1 Reservations.
I need to cancel my trip and have not purchased insurance, what do I do?
Penalties vary depending on your services and how close to departure you are at the time of cancellation. For more information, visit http://www.gate1travel.com/terms.aspx
About My Flights
Why is it important that I give my name as it appears on my passport when booking air?
Due to increased travel security around the world, it is now more important than ever that your airline ticket match your first and last name exactly as it reads on your passport. Additionally any changes to your air booking, which include spelling, could be subject to a change fee, penalties or cancellation.
What are the Transportation Security Administrative (TSA) requirements?
The Transportation Security Administration (TSA) requires full name (as it appears on a government issued ID passenger will be traveling with), date of birth and gender for all passengers. Failure to provide the required TSA information for your air reservation can result in, delays at the airport during the check-in process and/or flights canceled prior to departure by the airline.
Can I reserve a seat assignment?
Airlines offer reserved seat selection on most flights prior to departure. Boarding pass issuance is restricted to the day of flight. Whenever airlines permit, Gate 1 secures seat assignments in advance based on the best available seats at the time of request.
Once confirmed, are airlines seats always guaranteed?
In most cases, seat assignments are firm. However, airlines may sometimes reassign seats for operational reasons. This often happens at the last moment, is controlled by airline staff, and Gate 1 is not notified. Passengers are encouraged to reconfirm their seat assignments and any other special requests directly with their airline prior to departure from the US.
Should I check-in at the gate?
If you have reserved a seat assignment, you must check-in. Reserved seats are subject to cancellation if not claimed at least 30 minutes prior to scheduled departure time (45 minutes for international flights).
Can I request a special meal on the flight?
Yes, requests can be made for special meals. These requests will be sent on your behalf to the airline so long as Gate 1 receives request prior to documents being issued. The availability of special meals varies based upon carrier and routing and thus is at the discretion of the airline.
Can I use my frequent flier miles?
Accrued frequent flier miles cannot be used toward the purchase of Gate 1’s airfare or used for class upgrades, however, airfare purchased through Gate 1 Travel may qualify to earn you additional miles.
Am I guaranteed to earn miles on airfares purchased through Gate 1?
Passengers are responsible to contact their airline directly regarding mileage eligibility and accrual. Airline frequent flier programs determine whether to award miles in part or total based on their own rules which are updated frequently. Some discounted or promotional airfares are not eligible for mileage accrual. Gate 1 Travel will record frequent flier numbers when provided by the passenger prior to travel documents being issued. However, the addition of frequent flier numbers to airline records does not guarantee mileage eligibility which is at the sole discretion of each airline.
About Airport Procedures
What is required when I check-in?
ALL ticketed passengers must show positive identification at check-in. Children must have a parent present at check-in. Tickets must be in each passenger’s name.
What is required with International travel?
An international trip may require valid travel documents such as passport, visa, re-entry permit, health certificate, inoculation record, a ticket for the return journey or continuance of your trip, or ANY combination thereof. Passengers are responsible for the proper documentation. Concerns about the required travel documents may be resolved by contacting the appropriate consulate or embassy.